Manage your Dedicated Scholarship Fund (Donations tab)

_{‍This is a beta feature. If you don’t see it in your dashboard yet, it will be available soon. Thank you for your patience — if you have any questions, please reach out to our team.}

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Transparency matters. That’s why, inside your Donations tab, you can track and manage every donation made to your dedicated scholarship fund. From here, you can:

• Make a donation
• Share your donation link
• Monitor balances and usage
• Customize how donations are applied

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Balances

At the top of the page, you’ll see an overview of your fund:

• ‍Total Used: The total amount of your dedicated funds that has already been used by your families.
• ‍Available Balance: The funds currently available to allocate toward new scholarships for your customers. Your Available Balance reflects the combined “Available” amounts from each individual donation listed in your table.

If your available balance runs out, The Village Project’s General Funds may still provide support, depending on availability.

Keep in mind that this number is dynamic as it includes both scholarships that have already been redeemed but also scholarships that were approved and are currently reserved.

If an approved scholarship is later not redeemed, those funds automatically return to your dedicated fund and become available again.

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Donations table

The Donations table shows every contribution made to your dedicated scholarship fund.

This includes:

• Organization funding (funds you raised and added to your scholarship fund through your dashboard, or by mailing a check to The Village Project) → Learn how to add online or offline donation.
• Community donations (funds donated directly by supporters or families) → Learn how to share your donation link.
  
  

If a donor chooses to remain anonymous, their information will not be visible.Otherwise, you’ll be able to see donor emails, which may help you send thank-you messages or run targeted donation campaigns.

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What you can see for each donation

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Amount

The original donation amount minus payment processing fees.

100% of donations support activity registrations, with the exception of Stripe processing fees, depending on the payment method:

• 3-4% for card payments
• 0.8% for ACH payments (capped at $5)
• 0% for check donations
  
  

Supported

The number of registrations that donation has funded, and which activities were supported.

Note:

• A single donation can support multiple registrations.
• The same participant may register more than once for the same activity.
• To ensure fairness and protect privacy, we do not share the specific participant information of those who received scholarships.

Applies to
Defines how the donation is used across your activities approved for scholarships.*

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Edit criteria‍

Click the edit icon to customize how the donation should be used.

Important to know:

• New criteria apply only to future scholarship applications.
• A donation applies only when all selected criteria are met.

For example, if you select:

• Label = Baseball
• Activity = “Great Basketball”

The funds will apply only if both conditions are met, meaning the activity must match the selected name and contain the selected label.

Please choose criteria carefully to ensure funds can be used as intended.

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You can only select:

• Published activities (the activity is not a draft and has not been archived)
• Public activities (the activity is not private and is visible on the marketplace)
• Activities approved for scholarships

You can view your activities’ approval status from your Activities tab.

_{*Scholarships apply only to registrations for participants under 18 who demonstrate financial need, in activities approved under Guildara's Promotion Policy.}

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🔒 Can’t access this feature? Access to the complete feature or functionality may be limited by your role within the organization. For more details, please refer to this article. 

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