Start free and pay only when your organization earns.
As your programs grow, switch to predictable pricing and save on fees.
Start free. Starting Sep 7, 2026 Guildara charges a small fee only when you receive payments.
Flat pricing for organizations with higher registration volume.
$500 revenue guarantee
Increased visibility to local families
Shape future product updates
*Online payments are processed through Stripe. Standard processing fees (2.9% + $0.30 per charge) apply to all online transactions, regardless of your plan. Platform fees, if applicable, only apply to online transactions as well.
Organizations joining Guildara during the founding phase may qualify for exclusive benefits, including:
*Promotional benefits are subject to eligibility requirements outlined in the Founding Provider Program Terms & Conditions.
Publish activities in minutes with a simple, no-stress setup. Offer 1:1 lessons, rentals, camps, or one-time events.
Accept credit card payments through secure registrations. Earnings are transferred to your Stripe account weekly.
Offer add-ons, issue refunds or credits, apply discounts, and allow participants to register with payment plans.
Stay organized with cancellations, rescheduling, customizable rosters, and waitlists.
Access clear reports and insights to help you track performance and grow your programs.
Offer scholarships to families in need thanks to our collaboration with The Village Project.
Raise funds through your own donation “bucket” within The Village Project—reserved exclusively for your programs.
Your feedback shapes Guildara. We prioritize improvements based on what providers need most.
Your published activities are visible on our marketplace for the local community to discover.
Sign up for free and start exploring the platform. No subscription required.
Our team reviews your information to make sure everything looks good.
Once approved, you’re all set to accept registrations, and reach more families.
Guildara’s technology has been a game-changer for me. Now, I can pursue my mission of increasing extracurricular access while making it scalable. It's a win-win!
Guildara's software transformed my business. After overcoming growth challenges, I faced a logistical nightmare. Guildara not only solved it but made the entire process smoother.
Guildara turned my passion into a thriving business! With their marketing tools, I reached more families than ever, making this my main source of income.
I realized I was spending entirely too much time scheduling and answering the same questions over and over instead of working on growing my business. I highly recommend giving Guildara a try and seeing what they can do for your business.
Guildara has helped us reach families that we wouldn't have been able to reach otherwise. I actually have had families reach out to us directly and say, I only signed up for your program because we found you on Guildara, which is awesome.
Whether you're comparing platforms or just getting started, our team is happy to answer questions or show you how Guildara works.
You won’t get an automated response. Josh or Caroline will personally follow up.
Complete this form and we’ll direct you to the right team member’s calendar to schedule a call.
Guildara is an online platform that empowers any type of extracurricular business for all ages with tools for registration, payment processing and roster management, all in one place.
If your activities qualify, families will also see a "Check for scholarships" option during registration. Through Guildara's collaboration with The Village Project, eligible families can receive donor-funded scholarships while your organization continues to receive the full registration amount. It's an easy way to reach more families, grow your programs, and increase access to extracurricular activities.
Guildara is built for any kind of extracurricular activity business.
Whether you offer sports, dance, art, music, STEM, outdoor adventures, gymnastics, equestrian programs, summer camps, workshops, rentals, or one-time events, Guildara gives you the tools to manage registrations and grow your business.
Not sure if Guildara is the right fit? Explore our marketplace or talk to our team. We'd be happy to help.
Getting started only takes a few steps.
1. Create your account. Sign up with your email and password. No subscription or credit card is required.
2. Set up your organization. Add your organization's name, logo, and basic business information.
3. Get approved. Our team typically reviews new organizations within 72 hours and will reach out if anything is missing. This review helps ensure families discover accurate and trusted organizations on Guildara.
To help speed up the approval process, complete your profile by adding an organization description and links to your website or social media pages, such as Facebook or Instagram. You can also publish your first activity before your organization is approved.
This allows our team to better understand the types of programs you offer and verify that they align with Guildara's policies and community standards, helping us complete your review more quickly.
4. Start accepting registrations. Once your organization is approved, you can begin accepting registrations through Guildara. If your activities are approved for scholarships, eligible families will also be able to apply for donor-funded scholarships during registration.
Yes. You can create your organization, publish activities, and start accepting registrations without paying anything upfront. No credit card is required to sign up.
When you begin collecting online payments, your organization will be on the Pay-as-you-go plan by default, where a 1% Guildara platform fee applies to each online transaction. Stripe payment processing fees also apply.
Every organization starts on Guildara's Pay-as-you-go plan by default:
✅ No subscription or credit card required to get started.
✅ Pay a 1% platform fee only when you receive online payments.
As your organization grows, you may choose to upgrade to a Subscription plan:
✅ Pay a fixed monthly or annual subscription instead of the 1% platform fee.
✅ Best for organizations with higher registration volume that prefer predictable costs.
Both plans include the same features and access to the scholarship program.
Every organization starts on the Pay-as-you-go plan. As your registrations grow, a subscription may become more cost-effective than paying the 1% platform fee on every online payment. You can switch plans whenever it makes financial sense for your organization.
No. Both pricing plans include the same product features.
The only difference is how you pay for using Guildara.
Yes. Stripe payment processing fees (currently at 2.9% + $0.30 per charge) apply to all online payments, regardless of your Guildara plan.
By default, Guildara initiates payoffs every Monday for payments collected during the previous seven days. Stripe then transfers those funds to your connected bank account. Learn more about how payoffs work on Guildara
Yes. If you'd like, you can add an optional checkout fee to help offset payment processing and platform costs. Whether you charge this fee, and how much you charge, is entirely up to your organization.
Yes. You can switch from Pay-as-you-go to a Subscription whenever you'd like from your Billing tab.
If your subscription is canceled, your organization will automatically return to the Pay-as-you-go plan.
Your data, activities, customers, and registrations remain exactly as they are. You can continue using Guildara just as you always have.
Yes. You can cancel your subscription at any time.
Your subscription will remain active until the end of your current billing period. After that, your organization will automatically move back to the Pay-as-you-go plan.
Your data, activities, customers, and registrations remain exactly as they are. You can continue using Guildara just as you always have.
Subscriptions renew automatically at the end of each billing cycle using the payment method on file on the Billing tab.
If you subscribed during a promotional period, your subscription will renew at Guildara's standard subscription price unless the promotion's Terms & Conditions state otherwise. Please refer to the applicable promotion Terms & Conditions for complete details.
If a renewal payment cannot be processed, Guildara will notify you and automatically retry the payment. If payment is still unsuccessful after approximately seven days, your subscription will be canceled and your organization will automatically return to the Pay-as-you-go plan.
After you publish an activity, our team reviews it for scholarship eligibility.
Once approved, eligible families can apply for scholarships directly during registration. If a scholarship is awarded, the family pays a reduced price while your organization receives the full registration amount.
Scholarships are handled automatically, and your organization won't know which participants received financial assistance. By protecting participant privacy and removing bias, Guildara helps ensure every child has the same experience, regardless of their family's financial situation.
Learn more about the Scholarship Program
After you publish an activity, scholarship eligibility is typically reviewed within 72 hours. Once approved, eligible families can immediately begin applying for scholarships during registration.
Not today.
Scholarships provided by The Village Project collaborating with Guildara are only available to kids registering for your activities through Guildara.
Many organizations start by listing just one or two activities on Guildara before moving the rest of their programs over. Yes, you may be managing two systems for a bit, but we make it easy to export your customer data. It’s a small trade-off for the chance to reach more families and offer scholarships that could significantly expand your reach and impact.
Over time, we’re confident you’ll find it easy (and rewarding!) to migrate all your activities to Guildara.
Scholarships are available only for participants under 18 who demonstrate financial need and register for activities approved under Guildara's promotion policy.
They will click the “Check for Scholarship” button on your listing on Guildara and complete a short application form (called the Household Statement). They'll be asked about:
👉 Household size
👉 Household composition
👉 Household income
This shouldn’t take more than 5 minutes to complete. Our system will instantly review their application and show whether it’s approved or denied. If approved, the scholarship will appear as a discount and they’ll see the final price before deciding to register.
Check what family experience will be like.
Organizations that purchase an annual subscription between September 1 and October 31, 2026 receive first-year promotional pricing.
Eligible organizations may also qualify for additional benefits, including increased marketing visibility, a revenue guarantee, and the opportunity to help shape future product updates.
Benefits are subject to the eligibility requirements described in the Founding Provider Program Terms & Conditions.
Organizations that purchase an annual subscription between September 1 and October 31, 2026 pay $499 for their first year of the annual subscription.
After the first year, the subscription renews to the standard annual fee stated in the subscription terms on Guildara's Terms & Conditions
If an eligible Founding Provider has received less than $500 in scholarship-funded registration revenue through Guildara's collaboration with The Village Project by September 1, 2027, Guildara will pay the difference.
Additional eligibility requirements apply. Please refer to the Founding Provider Program Terms & Conditions.
